Backbone for freelancers
Grow your business with the best foundation for your back office tasks.
You do the work. Backbone keeps the time, writes the invoice from it, chases the late ones, matches the receipts and gives your bookkeeper one tidy file.
7 days free, card required. €0.00 due today.
Sound familiar? Most freelancers run on a pile of small tools and one big spreadsheet.
I track hours in one app, invoice in another and keep receipts in a folder called “misc”.
Every month I rebuild the invoice from my notes and hope the VAT line is right.
Chasing a late payment feels worse than the work itself, so I wait one more week.
How Backbone fits. Three jobs you do every month, done from the same place.
01 · Time
Hours become invoice lines.
Start the timer, log an entry or type it into the chat. When the month ends, your open hours land on the invoice at the client's rate, and they are marked as invoiced.
- One timer, in the app and in your AI tool
- Add hours from Time, then change any line on the page
- A gap-free invoice number the moment it is created
02 · Invoice
Late invoices chase themselves.
Reminders and notices go out on the schedule you set, in your wording. Before that, every invoice is checked for missing details and carries a payment QR code.
- Mandatory details checked, never forced
- Reminder, 1st and 2nd notice on your schedule
- Quotes and credit notes use the same editor
03 · Books
Receipts find their payment.
Drop receipts in, photo or PDF. Backbone reads them and proposes the matching payment on your bank statement. Sure matches are made, unsure ones wait for your yes.
- Upload receipts and statements, PDF or CSV
- Clear cases matched, the rest suggested
- One ZIP at month end with everything named
A week as a freelancer. Five small moments instead of one big admin day.
- Mon
Start the timer
Pick the client and go. A forgotten timer is a quick edit, not a lost hour.
- Tue
Log by chat
“2 hours Nordlicht workshop yesterday” in Backbone AI or your AI tool books it.
- Wed
Send the invoice
Add the hours, let the check run, send with the payment QR code.
- Thu
Drop in receipts
Photos and PDFs go in; the matching payment is suggested.
- Fri
See who owes you
Overdue invoices already have their reminders. You only look.
What you get. Everything a one-person business needs.
Or just ask. Say it in a sentence, in Backbone or in your AI tool.
Log 2 hours for the Nordlicht brand workshop yesterday, then write the September invoice for Kinetik Studio.
- Time logged 2:00 h · Nordlicht GmbH · Brand workshop
- Invoice drafted RE-2026-0124 · Kinetik Studio · 42.5 h · €5,457.00
The invoice is still a draft. Shall I send it?
The right plan. One person, one price.
Solo is built for one person. You get everything Backbone does, with a monthly invoice and receipt allowance sized for one person. Add a bookkeeper at no extra seat cost, and move up to Studio when you hire.
SoloRecommended for you
€19per month, VAT included
- 1 user, unlimited clients and projects
- Invoices, quotes and dunning
- Backbone AI and the MCP connector
- A monthly invoice and receipt allowance for one person
Worth reading first
Freelancer questions
Yes. Company settings have a small-business option, and the invoice then carries the small-business note. Whether the exemption applies to you is a question for your tax advisor; our guide explains the basics for Austria and Germany.
No. Hours from Time are one way to fill an invoice. You can always type a fixed price or a single line instead, in the same editor.
Backbone sends a payment reminder and then the first and second notice on the schedule you set, in your wording. You can pause it per invoice, and it stops when you mark the invoice paid.
Yes. At month end you download one ZIP with invoices, receipts and statements, named consistently. You can also give your bookkeeper a login of their own; the Bookkeeper role does not use up a seat.
Yes, through the AI Connector & MCP. Log time, draft an invoice or ask who still owes you money. Backbone asks for your OK before anything is sent.
Yes: 7 days, with a card on file. €0.00 is due today, and you can cancel any time.
Spend your Fridays on clients, not on admin.
7 days free, card required. €0.00 due today.
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