Custom Backbonefrom €3,000

Backbone, built around your company. Your name, your tools, your know-how.

We build your back office around how your team works. With your own AI assistant in ChatGPT, Claude and many more.

Discuss your projectHow it works

Connect

We build on, not over. Your systems stay. We only swap out what really has to go.

  1. Plug in

    If your software has an interface or an export, we plug Backbone into it. Your company server too.

  2. We guide the switch

    Your data moves over with you, as far as your old program allows. We train your team too.

  3. No gap

    Old and new run side by side until you switch over with us. That way, no invoice and no hour gets lost.

Switch-over

In the construction example below, the estimating software and the company server stay as they are. The assistant just drops finished files there.

The base

Everything's available, nothing's required. Every Backbone feature is ready. You choose what's in.

  • Time trackingTimer, week view, team hours.
  • Invoices & quotesEdit on the page, send as a PDF.
  • E-invoicesZUGFeRD and XRechnung from any invoice.
  • Recurring invoicesSubscriptions and retainers run themselves.
  • Payment reminders with interestReminders, notices, late-payment interest.
  • Receipts & matchingEvery receipt finds its payment.
  • Bank statementsUpload PDF or CSV, see the gaps.
  • Bookkeeper export & loginOne ZIP a month, their own access.
  • Company wikiYour company know-how, for your team and the AI.
  • BillyBilly, our friendly ghost in the app.
  • AI connectorChatGPT, Claude and many more, with cards in the chat.
  • Roles & teamOwner, admin, member, bookkeeper.

More, less or different

Take what fits. Your Backbone has exactly the parts you use.

  • More

    What's missing, we build. Around the way your team already works.

  • Less

    What you don't need, we hide. Your team only sees its own work.

  • Different

    Your own app on the same base, with sign-in and AI built in from the start.

Menu · your version

Building blocks

What we can build on top. What it can look like for you.

  • Added

    Your own AI assistant

    Runs in ChatGPT, Claude and many more, under your name and logo. Your team just talks to it or sends a photo.

  • Added

    Connecting to your software

    Your programs and your company server. You decide what is read and what is written.

    Read means: it sees the data and changes nothing. It only writes where you allow it.

    • Only in the folder you allow
    • Creates and saves, never deletes
    • No open door from the outside
  • Base

    Company wiki

    What your team would otherwise have to ask is in the wiki. The assistant looks it up and names the source. Born in a client project.

  • Added

    Working-time records

    Working hours by your rules, next to project time. Built for a client.

  • Added

    Checklists

    Per trade or process. The assistant asks for what's missing.

  • Added

    Your document formats

    For example quote files in ÖNORM format for your estimating software.

  • Instead

    Your own roles

    Roles with the names and rights your company actually has.

  • Base

    Bookkeeper login

    Their own access, with the export for your tax adviser.

    • Login & monthly exportLive
    • Journal entries with RZL exportComing soon

Example: a general contractor in AustriaConcept

The site manager talks. The assistant prepares the rest.

  1. 01

    Talk

    Voice, text or photos from the job site.

    Site manager
  2. 02

    Understand

    The assistant works out the rooms and quantities.

    ChatGPT / Claude
  3. 03

    Ask

    A checklist per trade: is everything there for the quote?

    Assistant
  4. 04

    Look up

    Matching items and prices from your past quotes.

    Assistant
  5. 05

    File

    A quote file for your estimating software, photos in the job-site folder.

    Assistant
  6. 06

    Approve

    Import the file, check it, send it to the customer.

    Site manager
Site assistant in ChatGPT or Claude

Checks your past quotes.

Like a new colleague who checks the quote folder for what you charged for similar work.

You stay in charge.

  • The site manager checks every draft.
  • The assistant sends nothing to customers.
  • Every item shows its source.
  • The assistant uses new quotes right away.

How it works

From a conversation to your own app. You talk, we build.

  1. Conversation

    Tell us what costs your team time.

  2. Concept

    We show you how it looks and what it needs.

  3. Build

    We build on the Backbone base. From 2–4 weeks to build.

  4. Parallel run & switch

    Old and new run side by side. We move the data and train your team.

  5. Handover

    We switch over when everything fits.

  6. Live

    In your Backbone, hosted in the EU.

Price

from €3,000

For your own version of Backbone.

Discuss your project

Questions about Custom Backbone

You do. It sits in your Backbone, hosted in the EU, and you can export it any time.

Usually not. Backbone plugs into the software you already use. If something does have to move, old and new run side by side until you switch over.

Usually yes, if it can export or import data. We work out how in the first conversation.

From 2–4 weeks to build.

No. We don't train any model on your data. The assistant looks it up in your documents every time and names the source.

For the assistant in the chat, yes. That subscription is separate. Backbone and Billy don't need one.

Yes. Anything you don't use, we hide.

What costs your team the most time?

Tell us. We'll show you what Backbone makes of it.