Featured
Your back office in AI chatSay it in ChatGPT, Claude or Grok. Backbone gets it done.Connect your AIWork with AI
Your back office
Featured
Use cases
Journeys
Featured
Your back office in AI chatSay it in ChatGPT, Claude or Grok. Backbone gets it done.Connect your AILearn
Companion apps
Free Tools
Agentic back office
Create an agentic back office that massively boosts productivity and lets you focus on what you actually want to spend time on. From logging hours, creating quotes, writing invoices, and chasing late payments to having all your company knowledge organized in one place. Let's start with the big picture: how AI agents are already changing admin work worldwide, then look at how to do the same for your business.
Updated 21/10/2026 · 12 guides · Germany and Austria
Prepared for you this morning08:02Why it matters
Create workflows that support your back office. Today's AI can handle most back-office tasks and make them more reliable and much faster.
It logs, drafts, sorts and checks. In your words, in your tone, as often as you need.
Anything that leaves your business, moves money or becomes a record waits for your OK.
Mandatory details and your personal rules are always checked.
The big picture
Let's start by looking at what we think is changing in the back-office industry as AI agents take over the boring work, and how existing workflows are changing.
What changes
AI & automationAI agents handle the office routine and you approve: less typing, faster admin and new roles in a small team. How freelancers and small businesses put the agentic back office to work.
The tools
AI & automationAn overview as of 08/10/2026: what Claude, ChatGPT, Gemini, Microsoft Copilot and Grok are for, what agents, MCP and skills mean, and how a small business in DE or AT can choose.
Your adviser
AI & automationThe way small businesses, their bookkeeper and their tax adviser work together is changing: how AI agents are shaping the future of running a business in Germany and Austria.
The words
AI & automationAgent, connector, skills, MCP: the AI terms of 2026 in plain words, so AI speeds up your back office. Plus approval, prompt injection and more, each with what it means in Germany and Austria.
Step by step
Read them in order or jump in where you are. Each guide answers its question in the first paragraph, covers Germany and Austria and says when it was last checked.
1Start here
AI & automationWhat an agentic back office is, which admin AI agents already handle for you and how to get from chat to agent. AI prepares, you approve, and you win back time for the work that matters.
2First tasks
AI & automationSeven safe first admin tasks for ChatGPT or Claude: emails, reminders, quotes, checklists. With a neutral tool comparison and a prompt you can copy.
3Safe base
AI & automationWhen client data in ChatGPT or Claude is an option, which plans offer a DPA and no training, what DE and AT add, and what GoBD and AI Act Art. 4 ask of you.
4Money in
AI & automationCan AI write a valid invoice in Germany and Austria? Yes, as a draft you check. How hours become an invoice, how AI writes reminders and what stays a rule.
5Books
AI & automationLet AI read your receipts, prepare the month-end in about 20 minutes and line up the UStVA (DE) or UVA (AT). What it does well, what you check, what your adviser needs.
6Teach
AI & automationWhat an AI skill is, how it differs from a prompt, where skills work today (as of 08/10/2026) and which back-office routines make good ones.
7Agents
AI & automationWhat makes an AI assistant an agent, how connectors and MCP work, what an agent can do in your back office and which ChatGPT and Claude plans allow it (as of 08/10/2026).
8Delegate
Billy, our AI ghostWhich admin steps AI can prepare, which need your OK, how to review a draft, set permissions and fix a mistake in DE and AT. And how it feels day to day.
Already set up? What is MCP? · Connect Backbone to ChatGPT · Connect Backbone to Claude
Free tools
Free AI skills for invoices, reminders, hours, receipts and the VAT period. They teach ChatGPT or Claude how you work. Free download, no e-mail needed.
An invoice for Germany or Austria with every mandatory field, as a PDF. No sign-up, no watermark.
What an overdue invoice owes you in Germany or Austria, to the day, with a sentence for your reminder.
Ideas we are working on
Ten questions; you get the three admin tasks to hand to AI first and the guide to read next.
Removes names, IBANs, emails and VAT IDs from a text in your browser, before it goes into an AI chat.
A one-page rule for how your team uses AI, ready to copy, with notes on AI literacy.
Backbone
After the guides above, the big question is: why should you even pay for a back-office tool? Of course you don't have to, but let's take a look at what Backbone could enhance even further.
Setup
Do it yourselfWrite prompts and skills, connect files and sheets, test everything.
With BackboneSign up and start. Nothing to set up.
Upkeep
Do it yourselfWhen a rule, a form or an AI model changes, you fix it.
With BackboneWe maintain the base. New features arrive continuously.
Runs on its own
Do it yourselfA chat only works while you are in it.
With BackboneReminders and recurring invoices run on schedule; clear receipt matches assign themselves when a statement comes in.
One place
Do it yourselfHours, invoices and receipts spread over files and chats.
With BackboneTime, quotes, invoices, reminders and receipts together.
Ask the company wikiAsk instead of searching. The answer comes from your wiki.
How do we claim travel expenses?
search_wikiread_wikiAccording to the wiki page "Travel expenses":
Track your timeOne sentence in the chat. The hours are in your week.
Log 3:15 hours for Kinetik Studio, website relaunch: homepage wireframes, round two.
log_timeLogged.
Bill your hoursWhat you tracked goes on the invoice.
Which hours are still open for Kinetik Studio?
list_unbilled_timeCreate a draft invoice and add those hours.
create_documentadd_time_to_documentHere's the draft.
Create the invoiceSay what goes on it. You approve.
Write a draft invoice for Studio Nord: brand workshop, 16 hours at €95.
create_documentHere's the draft.
Looks good, issue it.
issue_documentIssued as RE-2026-0142.
Who's overdue?One question, every open invoice.
Which invoices are overdue?
list_dunningNordlicht has been open the longest.
Send the reminderYou approve. Only then does it go out.
Send Nordlicht the 2nd notice now, not on the 25th.
send_reminder
Upload a receiptA photo into the chat. Backbone matches it by itself.
Here's the receipt from Lindner.
upload_filelist_inbox_filesUploaded, read and matched automatically.
Cash paymentsTap “Paid in cash?” and the receipt lands in the cash book.
Which cash payments need my OK?
mark_receipt_cash
Off to your bookkeeperMonth complete. One link, done.
Send October to my tax adviser.
send_to_bookkeeperReview, then approveThe AI drafts. You check it and issue it.
Write a draft invoice for Alpenblick: UX review, 12 hours at €110. List every assumption.
create_documentHere's the draft.
Looks good, issue it.
issue_documentIssued as RE-2026-0142.
A back office where AI agents do the routine admin, such as logging hours, drafting invoices, chasing payments and finding missing receipts, and you approve the result. The AI prepares; anything that leaves your business, moves money or becomes a record waits for your OK.
No. You start in the AI chat you already use, with tasks where the AI writes or sorts and you decide. The guide "AI for admin: 7 tasks" shows where to begin; connectors and skills come later, step by step.
ChatGPT and Claude, through Backbone's AI connector: it signs in as you, uses the same tools as the app, and nothing is sent without your OK. Inside Backbone, Billy, our friendly AI ghost, does the same in plain English or German.
Only on a plan with a data processing agreement (Art. 28 GDPR) and no training on your data, and only what the task needs. Free and personal plans are the weak spot. The guide "AI and GDPR" covers Germany and Austria. This is general information, not legal advice.
Yes. The skills in our skill library are free downloads, with or without Backbone, without an account and without giving us your e-mail. The invoice generator and the late-payment interest calculator are free too.
The work moves from doing to checking: AI drafts, sorts and chases, people decide, approve and keep the client relationships. New tasks appear, such as writing down the rules the AI follows. Your legal duties in Germany and Austria stay the same. The four guides under "The big picture" explain the shift independently of any product.
No. It drafts, sorts and checks. Mandatory invoice details, default and VAT periods follow the law in Germany and Austria, and you approve what is sent, issued or paid.
Time, invoices, reminders and receipts in one app that works with Billy, our friendly AI ghost, ChatGPT and Claude. 7-day trial, card required.
General information, not tax or legal advice. AI product details as of 08/10/2026, from the vendors' own help pages (named in each guide, not linked); plans and menus change, so the vendor page wins. Backbone features marked Coming soon are not available yet.