Small business (Kleinunternehmer)
no VAT, but a note on the exemption (§ 6 Abs. 1 Z 27 UStG in Austria, § 19 UStG in Germany).
Free online tool
Invoice template you just fill in
No Word, no Excel, no formatting. Type straight onto the invoice and download the PDF. No account, no watermark.
The PDF stays in your browser. The generator saves nothing.
- Net
- €1,020.00
- Tax · 20 %
- €204.00
- Gross
- €1,224.00
Sample data: 12 h × €85
In short
An invoice template needs what § 11 UStG (Austria) or § 14 (4) UStG (Germany) requires: both addresses, the service and its date, net amount, tax rate and tax amount, a consecutive number and your VAT ID or tax number. In the generator you type onto the invoice, pick the tax case and download the PDF for free.
- Price
- €0no account, no watermark
- Format
- PDFno Word, no Excel
- Tax cases
- 3VAT · small business · reverse charge
- Simplified invoice
- AT €400 · DE €250gross, § 11 (6) UStG / § 33 UStDV
- Keep for
- AT 7 · DE 8 years§ 132 BAO / § 14b UStG
How does the template work?
You see the finished invoice and click any field: sender, client, line items, dates. No columns to drag around, no totals to add up.
Net, VAT and gross are calculated for you. You pick the tax case with one click: VAT, small business or reverse charge, and the matching note appears on the invoice.
The template in the generator is called Basic: plain, with room for your logo and with the fields the law asks for.
Example
An example: 12 hours at €85 make €1,020 net. In Austria, 20% VAT adds €204 and you bill €1,224 gross. In Germany, 19% is exactly €193.80 of tax and €1,213.80 gross. You type hours and rate. The template does the rest.
| Austria | Germany | |
|---|---|---|
| Net | €1,020.00 | €1,020.00 |
| VAT | 20 % · €204.00 | 19 % · €193.80 |
| Gross | €1,224.00 | €1,213.80 |
What does a correct template contain?
The short version. Each guide explains every detail with an example.
Austria§ 11 Abs. 1 Z 3 UStG
- name and address of you and your client
- quantity and description of the service
- date or period of the service
- net amount with tax rate
- tax amount
- issue date
- consecutive invoice number
- your VAT ID (UID)
Above €10,000 gross, business clients' UID is added. Up to €400 gross, a simplified invoice is enough (§ 11 Abs. 6).
Germany§ 14 Abs. 4 UStG
- name and address of both sides
- your tax number or VAT ID
- issue date
- unique invoice number
- quantity and type of the service
- date of the service
- net amount by tax rate
- tax rate and tax amount
Plus two notes for special cases. Up to €250 gross, a simplified invoice is enough (§ 33 UStDV).
This is a checklist, not tax or legal advice.
Which variants are there?
Reverse charge
no VAT on the invoice, the tax liability passes to the client. Both VAT IDs belong on it.
By the hour
describe hours, hourly rate and period so the client can follow them.
What if you write more than a few invoices?
By the tenth invoice you notice the gaps: the generator saves nothing, you look up the last number, retype the client and chase payments yourself.
That's where Backbone takes over. In the generator: Basic. In Backbone: Basic and Minimal, two plain invoice templates with room for your logo.
- Numbers: Backbone assigns the next consecutive invoice number when you issue.
- Check: before issuing, the editor checks the mandatory details and warns you if something is missing. You decide.
- Reminders: dunning sends the payment reminder and notices.
- Receipts: you upload receipts, Backbone proposes the matching payment on the bank statement.
- Export: at month end you download one named ZIP for your bookkeeping.
Same invoice as in the generator, just saved. More on invoices in Backbone.
Live · Create an invoice
FAQ
Is there an invoice template as a Word or Excel file?
No. The generator produces a PDF, not a Word or Excel file. Layouts shift in Word and Excel, and totals are only right if your formulas are. You can change everything on the page before downloading.
Is the invoice template legally compliant?
It has a field for every mandatory detail under § 11 UStG (Austria) and § 14 UStG (Germany). Whether your invoice is correct depends on you filling everything in. For your own case, ask your tax adviser.
Which template do I need as a small business?
The same one, with "Small business" selected. Then no VAT appears and the exemption note is included. The legal reference differs by country (§ 6 Abs. 1 Z 27 UStG in Austria, § 19 UStG in Germany), so check in the note field that the text fits your country.
Does the generator store my data?
No. Your input stays in the browser tab and is gone when you leave the page. Download the PDF and file it where you will find it. You must keep invoices for seven years in Austria (§ 132 BAO) and eight years in Germany (§ 14b UStG).
Is a PDF enough as an invoice?
In Austria yes, if your client agrees to electronic invoices (§ 11 Abs. 2 UStG). In Germany, a PDF between businesses has not counted as an e-invoice since 2025, but it is still allowed with the client's consent until 31/12/2026, and until 31/12/2027 if prior-year turnover was at most €800,000 (§ 27 Abs. 38 UStG). After that, between businesses you generally need a structured format. Exceptions apply, for example, to invoices up to €250 (§ 33 UStDV) and to small-business (Kleinunternehmer) invoices (§ 34a UStDV). The generator produces the PDF only.
Sources
- § 11 Abs. 1 Z 3, Abs. 6 UStG 1994 (RIS)
- § 14 Abs. 2, 4 UStG
- § 19 UStG (DE) and § 6 Abs. 1 Z 27 UStG 1994 (AT)
- § 27 Abs. 38 UStG, § 33 UStDV
An invoice done in five minutes
Open, type, download. When the invoices add up, try Backbone.
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This page is not tax or legal advice.